AAU logo


Assessment committee

Appointing the assessment committee

Assessment Committees

In connection with PhD dissertations at the Doctoral School in Medicine, Biomedical Science and Technology, the below mentioned standards must be met by the members of the assessment committee.

Minimum level equalling Danish associate professor cf. the Ministerial Order no 1039 of August 27. 2013 on the PhD Programme at the Universities and Certain Higher Artistic Educational Institutions – see footnote.
Actively publishing within the research area concerning the dissertation, documented through publications in internationally acknowledged journals and conference proceedings with peer-review within the last three years.
At least one external member must have experience with PhD assessment and at least one member must have finished a PhD project as main supervisor with a positive assessment.

Assigned professors cannot be members of the assessment committee as external members. 

Diversity in the election of external members is desirable, so that one main supervisor does not repeatedly use the same assessor.

Concerning competence to act the regular competence to act regulations apply cf. The Act on Public Administration §3-6, pls. see footnote. Special attention must be shown to the following:

Members of the assessment committee cannot be in an up-downwards management layer compared to the main supervisor:

  • Example 1: The Head of Department cannot be a member of an assessment committee for a PhD student in his or her own department.
  • Example 2: A section leader cannot be a member of an assessment committee for a PhD student in his or her own section.

It is not possible to be a member of an assessment committee if there are joint publications with the PhD student.
If the PhD student or the main supervisor is fully or partly financed or has a sideline occupation at an external company, then assessors from the company in question cannot be used.
Members of the assessment committee (incl. the internal chairman) and the supervisor(s) should not be too closely related (e.g. close scientific collaboration) - respect the 'arm's length principle' from public administration.

The following documents must be enclosed when an assessment committee is forwarded to the PhD Board for approval:

  • CV incl. an updated list of publications. The CV must reflect the above mentioned standards.
  • A brief argumentative report if the above mentioned standards are not upheld.
  • Completed check list must be included

Footnote: cf. The Ministerial Order on the PhD Programme §16 paragraph 2 the members of the assessment committees must be acknowledged scientists within the relevant academic area. Cf. the act on research counselling etc defines acknowledged scientists as "...persons who have been actively engaged in research at a scientific level for a number of years, and who are at a minimum level of associate professor- or senior researcher.

The danish version of the rules incl. excerpt from the Act on Public Administration.

In order to ensure that the members of the assessment committee complies with the regulations, the department must apply the checkliste provided below. The list must be enclosed as the front page when forwarding the assessment committee for approval.

Checklist for assessment committee.